From superheroes to tropical isle, some events need a theme to tie everything together. Corporate conferences sometimes benefit from a more subtle conceptual foundation like innovation, inspiration, or benchmark challenges. Dallas Travel’s professionals will help you develop and implement a theme to drive your event.

We live by the adage, “Location, location, location.” From the macro to the micro, working with Dallas Travel ensures you’ll be in the right place at the right time – with the right amount of space.

Team-building, networking, and entertainment activities can be difficult to plan. From day trips and golf outings, to hot air balloon rides and live music, we coordinate all types of extracurricular activities to support and expand your event.

Will your conference need a dedicated website? Or will a registration link on your existing site suffice? Want to use social media to spread the buzz – or listen to the buzz? From a Facebook page to live video streaming to live Tweeting at your event, you lay it all on the table and we deliver exactly what you need.

We understand that planning the budget for an event or conference can seem overwhelming. We’re here to help – remember we’ve done this many, many times. Planning your budget with our assistance means you won’t leave things out – it means you’ll have an accurate financial picture from the start to the end, and everywhere in between.

What type of venue suits your attendees? What size? Will you need more than one hotel? Or would your attendees prefer a selection? Our accommodations analysis ensures your attendees will find just what they want.

Whether your attendees are coming from around the globe or just around the corner, we’ll help you look at what type of travel arrangements will be necessary in the air, on land, and – yes, if you need it – on the water. This analysis will help provide you with an accurate estimate of travel and logistics costs.

When it comes to making sure our clients are getting the best possible prices from vendors, we don’t play games. Our carefully selected vendors are the best in the business, and they value working with Dallas Travel and our clients. Their prices reflect that.

From deli trays to seated dinners, from coffee service to open bars, we’ve got you covered.

Pens, notepads, branded materials, handouts – don’t sweat the small stuff, that’s why we’re here.

What about badges? Will the press be attending? Secret service? If you haven’t thought of it, don’t worry, we have.

Our goal is to provide the most enjoyable experience possible. To do this, it helps when everyone is on the same page. Budget, timeline, and every last detail – all as clear as day. But don’t worry, you can always add that Motown band at the last minute.

With our web-based event management system, the registration for your event or conference couldn’t get easier. We can handle single event registrations, group registrations and multiple breakout sessions. Whether you need a website or a simple link, our system streamlines the registration process.

Eliminate printing and postage by letting us handle your registration outreach through our secure email system, sending personalized email invitations to every invitee. Just give us the list and we’ll handle the rest. If you’d like to send different email invitations to different groups of people, that’s no problem.

Need to send hard-copy invitations? Need help getting people excited before the event? Let’s talk.

Using our secure email system, we can send reminders in the weeks and days leading up to the event to maximize attendance.

Remember, we’re a corporate travel agency too. All travel arrangements for your attendees will be managed through the same software system that handles event registration and budget management. That means all of the data surrounding your event is centralized, making comprehensive reporting easy and accurate.

Flights, ground transportation, accommodations, session registrations, seating, tee times – you name it. All delivered digitally.

From vendors to venues, we’ll negotiate the best terms and handle all the contractual arrangements, so you don’t have to.

Billing and cost negotiations with multiple vendors can be strenuous and time consuming. That’s why we consolidate and manage all bills and expenses to provide a clear, controlled billing structure.

Need a comprehensive, custom website? Need a Twitter feed? Need to listen to the social media conversation? We’ve got you covered. Our digital media department can provide cost effective and comprehensive online support for your event.

Our media production professionals can evaluate your event and develop a turnkey audio/visual solution. From audio amplification and multi-camera coverage, to large format displays and set design, our professionals will coordinate all aspects of your event’s media production requirements.

Boost the impact of your event by delivering it, live, to viewers anywhere in the world. Or, archive specific sessions to post on your website later. Bring on a micro-documentary crew to capture the energy of your company, or stage interviews with upper management to use internally. Events and conferences are a great opportunity to develop videos that can ad value to your company long after the event is over.

It’s one thing to plan an event. It’s another to execute it. Things can come up during your conference which need to be dealt with. That’s why we will be there, on-site, to handle anything that might arise.

Quality event follow-up is a critical component of the process: learn what worked well, and what didn’t. After it’s all said and done, we deliver a comprehensive Final Report detailing complete event analytics, survey feedback and line-item expenditures.